When you see the Options dialog box, select the Mail Format tab.
To begin, pull down the Tools menu and select the Options command. Just in case you don’t remember the steps required to change the Outlook e-mail editor, let’s take a quick refresher course. Once you’ve created your e-mail templates, you can switch back to using Word as your e-mail editor and it will work just fine with the existing templates. As such, before you can create Outlook e-mail templates, you first have to revert back to the Outlook e-mail editor. However, when it comes to creating Outlook e-mail templates, Word is clueless. Doing so provides you with all sorts of additional features when creating e-mail messages. If you’re like many Outlook users, chances are that you’ve configured Outlook to use Word as your e-mail editor.
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I'll then show you how to create a toolbar, along with a button that instantly brings up a new message window that includes your boilerplate text. I'll show you how you go about creating an e-mail message template in Outlook. You can then focus on typing in the new information and simply incorporate the boilerplate text as you create a customized message. Another feature in Outlook will then allow you to create a toolbar button that instantly brings up a new message window that includes your boilerplate text. This allows you to design templates that you can use to create boilerplate e-mail messages. Just like its Office mates, Outlook provides support for templates. But why go though all those steps when there's an easier way? The typical way to handle this type of boilerplate text is with a copy and paste operation. For example, you may regularly send technical notifications to network users that provide new information along with a series of precautionary steps that almost never change.
Do you find yourself typing the same text over and over again in certain types of Outlook e-mail messages? You may change some of the content based on the situation or the recipient, but for the most part the text is basically the same.
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